1.
How do I know if I am considered essential personnel and required
to work overtime in preparations of a hurricane?
Your position description should state whether your position
is considered essential. If you do not have a copy of your
position description, and/or not sure whether your position
is considered essential, please consult your department head.
If you department head cannot provide an answer, you may contact
the Division of Human Resources.
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2. Should my position be considered
essential and I am required to work, will I be compensated?
If you are in a non-exempt position, you will be entitled
to overtime compensation at one and one-half times the hourly
rate for all hours actually worked in excess of 40 hours in
a work week.
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3. I work at FIU and want to make sure
my car is safe. Can I leave it in the garage?
Yes, you may leave it in the Blue Parking Garage. Accommodations
are on a first come, first serve basis.
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4. When will the Universityclose during
inclement weather?
The President and the Executive Committee take a number of
factors into consideration in making this decision, the most
important being the advisories from the National Weather Service
and declarations from the Dade County Office of Emergency
Management. Once the decision is made, the University community
is notified by e-mail, the FIU web-site, flyers and signs.
The FIU Emergency Information line: 1-888-FIU-4911 is updated
regularly by the Office of Media Relations.
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5. Can I stay at the FIU shelter in
PC?
The Primera Casa shelter is reserved by the State of Florida,
for Monroe County residents who need a safe refuge from a
hurricane threat. If you need to take find a local shelter,
log on to the Dade County Office of Emergency Management from
the Home Page. As a Dade County Resident this is your best
resource at the time of an emergency.
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6. Does the FIU clinic provide care
to university employees at the time of a declared state of
emergency?
During the recovery phase, the general medical clinic will
be open to provide basic first aid, including tetanus vaccines
and referrals to local facilities for more severe cases.
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7. Where can we obtain building floor
plans/campus site plans to help us prepare our Functional
Unit Plans or submit damage reports?
The facilities planning web page facilities.fiu.edu or by
contacting Facilities Planning offices at 305-348-4070.
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8. When will the Library reopen?
The decision to reopen the Library or any other facility on
campus is made very carefully, with due consideration to safety
and support services that will be available for students returning
to campus to use the facility. Please check the schedules
provided in the routine e-mails distributed to the University
community by the FIU Office of Media Relations.
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9. What if I am in no shape to return
to work or to classes because I have been injured or I have
lost my home?
If you are an employee, please contact the Human Resources
Department as soon as possible - there is a review committee
that can review your situation. Students should contact their
professors as soon as possible to discuss your situation and
your options.
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10. I’m afraid that I may not
be able to handle the stress associated with returning to
work in the immediate aftermath of the hurricane – what
can I do?
Contact the office of employee assistance at 305-348-2469.
Professional staff will discuss your situation and assist
as appropriate.
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11. Is there any way possible that
I can access my office during the storm, I have on going experiments
that would be compromised if left unattended.
If you need to access your research immediately after a hurricane
event, please contact the Office of Emergency Management at
(305) 348-6975 to make arrangements to be designated an “essential
emergency employee” thereby allowing immediate access
to you work immediately after the hurricane event. This should
be done well in advance of an event and is the only option
as all buildings are closed and locked-down during a hurricane
event.
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12. Who supplies the items we need
to secure my office - such as: tape, plastic wrap etc?
The FIU- Office of Emergency Management has custom kits available.
Each kit is expected to support an average office of 10 persons.
The cost is $90.00. Please contact the FIU-OEM Office at (305)
348-6975 or 305-348-2621. Bear in mind that these are generic
kits and you may need additional supplies for your operations.
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13. Who do I call if the university
is closed and I need counseling or psychological support?
Dade’s crisis line is 305-358-help. Broward’s crisis
line is (I’ll get that number) In case you feel threatened
or at risk, 911 is an option but only in extreme emergencies.
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14. How do I purchase items if the
system is down or not accessible during an emergency event?
Purchasing has emergency PO numbers available to departments
needing to make emergency purchase. Contact Orlando Valdes
at 305-348-1242 or Ed Vasquez at 305-348-1250 for emergency
PO numbers. It is best to obtain this list before the University
closes.
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15. Can I use my Visa procurement card
for emergency purchases?
Yes, purchasing can use their Visa purchase cards to purchase
emergency items. If a temporary increase to credit limits
are required, contact Orlando Valdes 305-348-1242 or valdeso@fiu.edu
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16. Where will resident students be
sheltered in the event of a hurricane evacuation?
While all residents are encouraged to seek safe shelter off
campus, those from outside of Miami-Dade, Broward, and Palm
Beach counties are eligible to remain in our on-campus shelter
for residence hall students. This shelter is in Everglades
Hall.
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17. Will e-mail, web and modem pool
services be available?
Yes, e-mail, web and modem pool services will be available
provided the PC building, UPS and generator hold during the
storm. Note that the UPS was recently upgraded and thus we
no not expect any problems.
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18. Will network and voice services
be available once the university closes?
Yes, network, Internet and voice services will be available
with the following exceptions: Biscayne Bay (except for public
safety and housing) Wolfonian Museum, Metro Center, Performing
Arts, college or education, trailers, such as: pantersoft
and flood prone areas. In the event of a power outage on the
campus, services will remain operational for about an hour,
when UPS batteries will be drained.
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19. Is the plan for BBC the same as
UP?
Basically the same plan except that Biscayne Bay is evacuated
before the storm. Students are transported to UP prior to
the event. All preparation and check list are the same. Biscayne
Bay resident students are evacuated to University Park if
a mandatory evacuation is issued for that area.
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20. How does the University announce
closing?
This type of decision is communicated directly to deans and
directors and is also posted on the FIU website immediately!
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21. How soon will residents and Wolfsonian
staff be permitted to return to the beach if the beach is
evacuated?
Our contact with Miami Beach police will advise when the beach
is accessible. The Facility Emergency Management Coordinator
will pass that information along to all staff via phone tree.
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22. How do I know my building is safe
to re-enter and occupy?
Facilities management/facilities construction will inspect
buildings, either by in-house professional staff or by consulting
architects and engineers, and determine the structural integrity
of a facility. If required, FIU’s building official will
designate any unsafe structures as closed.
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23. My building has shuttered over
windows and doors. I must stay as long as possible in order
to protect my experiments. Can I stay in my building?
Some of our older facilities have shutters over doors and
windows. When these are closed, the building cannot be occupied
as means of entry would be blocked. Newer facilities constructed
under the Florida building code feature impact resistant windows
and doors, where this is not a problem. Regardless, faculty
and staff must adhere to FIU emergency operations policy and
procedures regarding occupancy during hurricane conditions.
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